why Cloud now: reclassify feature

key takeaways

• new reclassify feature allows changing expenses without unposting bills or journal entries
• reclassification is limited by locked accounting periods and finalized bank reconciliations
• several enhancement ideas emerged, including allowing description/memo changes in locked periods
• a follow-up q&a session on reclassifying is scheduled for tomorrow at 2 pm eastern

topics

reclassify feature overview

• allows changing offices, gl accounts, descriptions, and amounts without unposting
• available for bills and journal entries
• cannot reclassify if accounting period is locked or bank reconciliation is finalized
• total amount must remain the same as the original entry
• changes reflect in reports after running repcubes (auto-update feature in testing)

reclassifying bills

• access via "reclassify expenses" hyperlink on bill screen
• can change offices, gl accounts, descriptions, and amounts
• add or delete rows as long as total matches original
• cannot reclassify if accounting period is locked

reclassifying journal entries

• similar process to bills, accessed via hyperlink
• can change amounts, descriptions, gl accounts, and offices
• cannot reclassify if bank reconciliation is finalized (for entries with cash transactions)
• debits and credits must remain balanced

limitations and workarounds

• deposits currently cannot be reclassified directly
• for locked periods: create a reversing entry and new corrected entry
• for reconciled items: use the "reverse" button to undo, then create a new entry

enhancement ideas

• allow zero-dollar deposits for corrections
• enable description and division changes in locked periods
• permit invoice number additions post-reconciliation
• allow date changes, but restrict to before or on the payment date
• add security settings for editing certain fields

next steps

• barbara to write up suggestion for unlocking header fields in bills/deposits
• programmers to consider allowing zero-dollar deposits
• implement ability to change descriptions and memos in locked periods
• add security setting for editing invoice details
• join tomorrow's q&a session at 2 pm eastern for more in-depth discussion